Seasons to Gather – Privacy & Data Protection Policy

Last updated: September 2025

Seasons to Gather (operating as Seasons to Gather Retreats) (“we”, “us”, “our”) respects your privacy and is committed to protecting it. This Privacy Policy explains what personal information we collect, how we use it, how we share it, and your rights. This applies to our website (www.seasonstogather.com), email communications, and retreats.

1. Information We Collect

a. Information You Voluntarily Provide

Personal details such as your name, email address, telephone number, residential address when you sign up for newsletters, make booking, fill in contact or waitlist forms.

Payment / billing information when booking a retreat.

Preferences or dietary / health / special requests related to retreat participation.

b. Automatically Collected Information

Device and browser information (IP address, operating system, browser type)

Usage data: pages you visit, how long, referring URLs, links clicked

Location data (if enabled)

Cookies and similar tracking technologies

c. Information from Third Parties

Social media profiles or login (if you choose to link)

Promotional partners (if you participate in partnerships, affiliate marketing, giveaways)

Payment processors or other service providers used to deliver retreats

2. How We Use Your Information

We may use your information for the following purposes:

To operate, maintain, and improve our website

To communicate with you: send confirmations, receipts, updates, newsletters, important policy or safety information

To process your bookings and provide retreat services you have purchased

To send you promotional offers or early access / discount codes

To personalize your experience: recommending content, retreat options, etc.

To analyze website traffic and usage to improve our services and user experience

To comply with legal or regulatory obligations

To protect the safety, security, or integrity of Seasons to Gather, our customers, or the public

3. Cookies & Tracking

We use cookies, session and persistent, to improve your experience, remember preferences, track site usage etc.

We may use third-party analytics tools (e.g. Google Analytics) to understand website behavior.

You can opt-out or disable cookies via browser settings, though some features may not work.

4. Sharing & Third Parties

We do not sell your personal information.

We may share your personal data with:

Service providers who assist us (payment processors, email marketing platforms, booking systems, etc.)

Retreat partners/venues to fulfill retreat services (transport, accommodation, meals)

Regulatory or legal authorities if required by law

In case of business transfer (e.g. sale of company)

Each third party must agree to protect your data and use it only as needed for the service.

5. Data Security

We implement technical and organizational measures to protect your data (secure servers, encryption, password protections)

Access to personal data is restricted to employees or partners who need it to perform their duties

We regularly review our security practices

6. Data Retention

We will retain your personal data for as long as necessary to fulfill the purpose(s) for which it was collected, including for legal obligations, resolving disputes, and enforcing agreements

If you request deletion, we will erase your data unless retention is required by law.

7. Your Rights

Depending on where you live (e.g. EU, Australia, etc.), you may have rights including:

Access: request copies of your personal data

Correction: request correction of inaccurate data

Deletion: ask us to erase your personal data

Portability: receive your personal data in a structured, machine-readable format

Objection / Restriction: object to or request restriction of certain processing (e.g. marketing)

Withdraw consent: if consent is basis for processing

To exercise these rights, contact us ainfo@seasonstogather.com. We will respond within applicable legal timelines (e.g. 30 days under GDPR).

8. Children’s Data

We do not knowingly collect personal information from children under age 16 without parental consent.

If you believe we have collected such data, please contact us; we will take steps to delete it.

9. Sensitive Information

We request that you avoid submitting sensitive personal information (e.g. health, racial or ethnic origin, religion, political opinions) unless absolutely necessary for retreat-related accommodations.

If you do provide health or dietary or accessibility information, it will be treated with extra care, only used to provide the service, and kept confidential.

10. Links to Other Sites

Our website may contain links to other websites. We are not responsible for the privacy practices of those sites. We encourage you to review the privacy policies of any site you visit via a link from our website.

11. Opt-out / Unsubscribe

You may unsubscribe from marketing emails at any time via the unsubscribe link in emails or contacting us.

Even if you unsubscribe, we may still send essential administrative or transactional messages (e.g. booking confirmations).

12. Contact / Data Controller

Seasons to Gather is the data controller.

Contact email: info@seasonstogather.com

If you are in the EU or another jurisdiction with a privacy regulator, you may also contact the relevant authority in case of complaints.